TDY Checklist: What You Need to Know Before You Go

Are you about to embark on a Temporary Duty (TDY) assignment? Whether it’s your first TDY or tenth, it can be overwhelming to prepare for everything. But don’t worry; we’ve got you covered! In this ultimate TDY checklist, we’ll guide you with everything you need to know before you go. From packing essentials to travel documents and finance tips, we’ve compiled a comprehensive list of must-dos to simplify your pre-TDY routine. Our checklist has been designed to ensure that you have a stress-free and productive TDY experience. So, whether you’re traveling domestically or abroad, read on and tick off each item on our list before you hit the road. Get ready to make your TDY trip a success!

Benefits of TDY

TDY is a travel assignment that military personnel, government employees, and contractors take to complete a specific task or mission. TDY assignments vary in length, ranging from a few days to several months. There are several benefits to taking a TDY. Firstly, it allows you to gain new experiences and skills while working in a different environment. Secondly, it will enable networking with colleagues from other locations and agencies. Additionally, TDY assignments often offer a per diem allowance that covers lodging, meals, and incidental expenses. This allowance provides extra income for the traveler and can be used to explore the local area during free time.

Preparing for TDY -Getting started.

Before packing:

1. Ensure you have all the necessary information about your TDY assignment.

2. Ensure you have received your travel orders and know your TDY’s purpose, location, and duration.

3. Contact your supervisor or the travel office with any questions or concerns.

4. Once you clearly understand your assignment, start planning your trip.

An essential thing to consider is the climate of your destination. Packing clothes appropriate for the weather and the activities you’ll be doing is necessary. Check the weather forecast for the duration of your TDY and pack accordingly. If you’re unsure what to pack, contact colleagues who have traveled to the exact location or do some research online.

Make a list of all the items you must bring, including electronics, chargers, toiletries, and medications. Double-check that you have all the necessary equipment and uniforms if required for your assignment. As always, be sure to make copies of your travel documents and keep them in a safe place. This will make it easier to replace them if they are lost or stolen.

TDY Packing List -Clothes and essentials

Packing for a TDY can be challenging, especially if you’re unsure what to bring. Essential items you should include on your packing checklist:

• • Clothing: Pack clothes appropriate for the climate and the activities you’ll be doing. If you’re traveling in colder weather, bring warm clothes, including a coat, gloves, and a hat. Pack lightweight clothes, including shorts, t-shirts, and sandals, if traveling to a warmer climate.
• • Toiletries: Bring all the necessary toiletries, including toothpaste, toothbrush, shampoo, conditioner, soap, and deodorant. Packaging a small first-aid kit with bandages, pain relievers, and any prescription medications you need is also a good idea.
• • Electronics: If you’re bringing electronics, pack chargers, adapters, and any necessary cables. Don’t forget to bring a power bank if you need to charge your devices on the go.
• • Travel documents: Keep all your travel documents, including your passport, visa, travel orders, and any other required documents, safe. Pack copies of these documents in case they get lost or stolen.
• • Other essentials: Don’t forget to pack other essential items, including a travel pillow, earplugs, and a sleep mask. Bringing a reusable water bottle, a small backpack, and a travel umbrella is also a good idea.

Travel Documents -Passport, visas, and other required documents

Travel documents are essential for any trip but crucial for a TDY assignment. Make sure you have all the necessary documents before you leave. Here are some essential documents you’ll need:

• • Passport: You’ll need a valid passport if you’re traveling overseas. Ensure your passport is current and has at least six months of validity. If you don’t have a passport, apply for one immediately.
• • Visas: Depending on your destination, you may need a visa to enter the country. Check the visa requirements for your destination and apply for a visa if necessary.
• • Travel orders: Your travel orders provide essential information about your TDY assignment, including the purpose, location, and duration of your travel. Make sure you have your travel orders with you at all times.
• • Other required documents: Depending on your assignment, you may need additional documents, including security clearances, medical records, and vaccination certificates. Make sure you have all the necessary documents before you leave.

TDY Budget and Expense Management

Managing your expenses is essential when you’re on a TDY assignment. Here are some pointers on managing your budget:

• • Per diem allowance: Check your per diem allowance and make a budget for your trip. Make sure to keep track of your expenses and save your receipts.
• • Meal expenses: If your per diem allowance doesn’t cover all your meal expenses, look for affordable dining options. Consider cooking meals in your hotel room or packing a lunch if you can access a kitchen.
• • Transportation expenses: If you’re renting a car or using public transportation, budget for these expenses. Consider carpooling with colleagues or using ridesharing services to save money.
• • Entertainment expenses: If you’re traveling for leisure, budget for entertainment expenses. Look for free or low-cost activities like museums, parks, and walking tours.

TDY Safety and Security Tips

Traveling to a new location can be exciting, but taking precautions is essential to ensure your safety and security. Listed below are some tips to help you stay safe during your TDY:

• • Research your destination: Before you leave, research your destination and familiarize yourself with the local customs, laws, and culture. Avoid areas that are known for crime or are unsafe.
• • Keep your valuables safe: Keep your valuables, including your passport, money, and electronics, in a safe place. Use a hotel safe or a hidden travel wallet to secure your belongings.
• • Stay connected: Ensure someone knows your itinerary and how to reach you in an emergency. Keep your phone charged and have a backup plan in case you lose it, or it gets stolen.
• • Follow security protocols: If you’re traveling for work, follow the security protocols set by your employer. Don’t share sensitive information or take unnecessary risks.

TDY Accommodations -Finding the right place to stay

Finding the right place to stay during your TDY can significantly impact your overall experience. Here are some options to consider:

• • Hotels: Hotels are popular for TDY travelers because they offer amenities such as housekeeping, room service, and on-site restaurants. Look for hotels that provide government rates or discounts for military and government employees.
• • Short-term rentals are popular hotel alternatives, such as Airbnb Home Rentals and VRBO. They offer more space and privacy and are often cheaper than hotels. However, read the reviews and check the host’s credentials before booking.

• • Military lodging: If you’re a military member, you may be eligible to stay at military lodging facilities, such as the Navy Lodge or Army Lodging. These facilities offer affordable rates and are located on or near military bases.

TDY Transportation Options -Getting around your destination

Getting around your destination is essential when you’re on a TDY assignment. Here are some transportation options to consider:

• • Rental cars: Rental cars are a convenient option if you need to travel long distances or if you need to carry equipment or supplies. However, the budget for gas, parking, and insurance expenses is.
• • Public transportation: Public transportation, such as buses and trains, is cost-effective for reaching your destination. Look for discounted fares or passes for military and government employees.
• • Ridesharing services: Ridesharing services, such as Uber and Lyft, are a convenient and affordable option for getting around your destination. However, verify the driver’s credentials and use caution when using these services.

TDY Entertainment and Activities -Making the most of your free time

While you’re on a TDY assignment, make sure to take advantage of your free time and explore your destination. Here are some activities to consider:

• • Sightseeing: Check out the local attractions and landmarks in your destination. Consider taking a walking tour or visiting a museum or art gallery.
• • Outdoor activities: If traveling to a scenic location, consider hiking, renting a bike, or kayaking or rafting.
• • Experience Local Culture: Immerse yourself in the local culture by attending a festival, visiting a local market, or trying the local cuisine.

TDY Checklist -A summary of everything you need to do

• • Receive travel orders and understand your TDY’s purpose, location, and duration.
• • Research your destination and pack appropriate clothes, toiletries, and electronics.
• • Keep your travel documents, including your passport and visa, safe.

• • Budget for your trip and keep track of your expenses.
• • Take precautions to ensure your safety and security.
• • Find the right place to stay, whether a hotel, short-term rental, or military lodging facility.
• • Consider transportation options, including rental cars, public transportation, and ridesharing services.
• • Make the most of your off-duty time by exploring your destination and trying new activities.

Conclusion -Final thoughts on preparing for TDY

Preparing for a TDY assignment can be daunting, but with the proper checklist, it can be a stress-free and productive experience. Plan, budget wisely, and take precautions to ensure your safety and security. Don’t forget to take advantage of your free time and explore your destination. With these tips, you’ll be ready for whatever your TDY assignment brings. Safe travels!

TDY Checklist: What You Need to Know Before You Go | Blog Article | Altus Crashpads | All Rights Reserved | May 2023